Use of Data

  • Data currently in the database has been gathered from publicly available sources. We aim to adhere to the principles of the UK Data Protection Act (1998) and from 25th May 2018, the EU General Data Protection Regulation (GDPR).
  • Data about individuals will only be made public in WISDATABASE after those individuals have given written confirmation that they have opted in.
  • Requests to remove or update information may be made at any time by writing to, and the WISDATABASE team will make changes as soon as possible.
  • We will contact individuals represented in our database by email only when necessary, and as infrequently as possible, and no email lists will be passed to any third parties.
  • As this project develops, there may be opportunities to include new classes of information in the database. This will only be included in WISDATABASE with the express permission of the individuals concerned.
  • This database is freely available for all to use, but users are expressly forbidden from using WISDATABASE to gather WISDATABASE data for inclusion in other databases. The website does not contain any features that allow mass downloads of the data. In line with this approach, only a subset of data can be displayed at any one time.

Privacy Notice – Women in Science Database

The Women in Science Database is hosted by Royal Holloway and Bedford New College which acts as the data controller for the database. The College’s Data Protection Officer is Ms Anna Sendall, Director of Governance and Legal Services. She can be contacted at

The data held in this database are processed in order to increase the visibility of women in psychology and neuroscience with a view to increasing their representation. We will only process this data on the basis of your consent and in accordance with the Data Protection Act 1998, the General Data Protection Regulations and any future data protection legislation enforced in the United Kingdom.

The personal data which we will hold about you are your name, current job title, work email address and work telephone number. The personal data has been gathered from publicly accessible sources.

Royal Holloway may share your personal data with the partner institutions who have helped to fund this project.

In certain circumstances, we may transfer your data to countries outside the EEA, which may not adhere to the same levels of data protection to which countries within the EEA are subject. Any such transfers are, at all times, made in accordance with the DPA and the GDPR. Details of the circumstances and mechanisms in place to ensure compliance are set out below:

We use MailChimp to help you manage the consent you grant to Royal Holloway to process your personal data. The company that operates MailChimp, The Rocket Science Group LLC, participates in and has certified its compliance with the EU-U.S. Privacy Shield Framework. Transfers of Personal Data to MailChimp in the United States are therefore made subject to appropriate safeguards in accordance with the DPA and the GDPR. MailChimp’s privacy policy can be viewed here.

We confirm that you have the following rights, as given under the General Data Protection Regulation:

  1. The right to be informed
  2. The right of access
  3. The right to rectification
  4. The right to erasure
  5. The right to restrict processing
  6. The right to data portability
  7. The right to object
  8. Rights in relation to automated decision making and profiling.

You can seek to exercise these rights by emailing

You have the right, at any time, to withdraw your consent to be included in this database by emailing

If you are unhappy with the way your data is being processed, please contact in the first instance and we will endeavour to resolve your complaint.

Following this, if you are still not satisfied, you can raise a complaint with the Information Commissioner’s Office

Royal Holloway will not use your data for the purposes of automated decision making, including profiling.